Letter of Invitation Request

Obtaining a Visa

If it is necessary for you to obtain a visa to attend any ASME U.S. - based conference, you can find relevant information about the application process on the following websites:

http://tinyurl.com/h9bmtgt and http://tinyurl.com/pxtzrs6

Apply for your Visa well in advance of your travel! Important steps to remember:

  • Review your visa status, and find out if you need a U.S. visa or a renewal.
  • Review the visa wait times information for interview appointments and visa processing at each embassy and consular section worldwide available on the U.S. Department of State website. Visit the embassy or consular section website where you will apply for your visa to find out how to schedule an interview appointment, pay fees and any other instructions.
  • Plan on an interview at the embassy or consulate, which is required for most visa applicants. As part of the visa interview, quick inkless fingerprint scans should be expected. Some visa applications require additional administrative processing, which requires some additional time. Applicants are advised when they apply.

The Letter of Invitation Request Form

If you require a letter of invitation from ASME, please submit a request for a letter of invitation (PDF).

At least one of the following criteria must be met by the requesting party in order to honor the request for a letter of invitation:

  • Be an author of an accepted abstract and/or paper.
  • Have paid the registration fee for this conference.

PLEASE NOTE: The VISA Letter Request Form should be scanned and sent to the respective ASME Staff Contact listed on the Conference Listed table below prior to the respective Conference Registration going "live." Once Conference Registration is live, if you are from a country which requires a VISA Invitation Letter, you will receive the letter once you register.

CONFERENCE

DATE

LOCATION

VISA LETTER CONTACT

E-Fest East

March 17-19, 2017

University of Nevada Las Vegas NV

klaskyp@asme.org

Joint Rail Conference

April 4-7, 2017

Doubletree by Hilton, Philadelphia, PA

FrederickJ@asme.org

E-Fest West

April 21-23, 2017

Tennessee Tech University

klaskyp@asme.org

V&V

May 1-5, 2017

The Westin Hotel
Las Vegas, NV

williamsk@asme.org

Power & Energy; Turbo Conference

June 25-30, 2017

Charlotte Convention Center
Charlotte, NC

FrederickJ@asme.org

OMAE

June 25-30, 2017

Clarion Hotel & Congress
Trondheim, Norway

KiezerJ@asme.org

PVP

July 16-20, 2017

Hilton Waikoloa Village
Waikoloa, HI

hartje@asme.org

FED

July 30-Aug 3, 2017

Hilton Waikoloa Village
Waikoloa, HI

Lej2@asme.org

IDETC/CIE

Aug 6-9, 2017

Cleveland Convention Center and Hilton Cleveland Downtown
Cleveland, OH

powersr@asme.org

SMASIS

Sept 18-20, 2017

Snowbird Resort & Conference Resort
Snowbird, UT

FrederickJ@asme.org

DSCC

October 11-13, 2017

Sheraton Tysons Tysons Corner, Virginia

powersr@asme.org

ICEF

Oct 15-18, 2017

Doubletree by Hilton Seattle Airport
Seattle, WA

cranes@asme.org

FPMC

Oct 16-18, 2017

Lido Beach Resort
Sarasota, FL

FrederickJ@asme.org

IMECE

Nov 3-9, 2017

Tampa Convention
Center Tampa, FL

imece@asme.org