Letter of Invitation Request

Obtaining a Visa

If it is necessary for you to obtain a visa to attend any ASME U.S. - based conference, you can find relevant information about the application process on the following websites:

http://travel.state.gov/visa/temp/types/types_2664.html and http://travel.state.gov/content/visas/english.html

Apply for your Visa well in advance of your travel! Important steps to remember:

  • Review your visa status, and find out if you need a U.S. visa or a renewal.
  • Review the visa wait times information for interview appointments and visa processing at each embassy and consular section worldwide available on the U.S. Department of State website at Visa Wait Times. Visit the embassy or consular section website where you will apply for your visa to find out how to schedule an interview appointment, pay fees and any other instructions.
  • Plan on an interview at the embassy or consulate, which is required for most visa applicants. As part of the visa interview, quick inkless fingerprint scans should be expected. Some visa applications require additional administrative processing, which requires some additional time. Applicants are advised when they apply.

The Letter of Invitation Request Form

If you require a letter of invitation from ASME, please submit a request for a letter of invitation (PDF).

At least one of the following criteria must be met by the requesting party in order to honor the request for a letter of invitation:

  • Be an author of an accepted abstract and/or paper.
  • Have paid the registration fee for this conference.

PLEASE NOTE: The VISA Letter Request Form should be scanned and sent to the respective ASME Staff Contact listed on the Conference Listed table below prior to the respective Conference Registration going "live." Once Congress Registration is live, if you are from a country which requires a VISA Invitation Letter, you will receive the letter once you register.

CONFERENCE

DATE

LOCATION

VISA LETTER CONTACT

ME Educational Summit March 12-14, 2015 Newport Beach, CA LawreyA@asme.org
Hydraulic Fracturing Conference March 17-19, 2015 Houston, TX hartje@asme.org
Joint Rail ConferenceĀ  March 23-26, 2015 San Jose, CA cranes@asme.org
NEMB April 19-22, 2015 Minneapolis, MN LeJ2@asme.org
Verification & Validation Symposium May 13-15, 2015 Las Vegas, NV williamsk@asme.org
OMAE May 31-June 5, 2015 St. John's, Newfoundland, CAN
Click here for Canadian VISA requirements
glenda@seatoskymeetings.com
Annual Meeting June 5-10, 2015 Jacksonville, FL williamsk@asme.org
Turbo Expo June 15-19, 2015 Montreal, Canada** Click here for Canadian VISA requirements herreral@asme.org
Power and Energy Conference June 28-July 2, 2015 San Diego, CA cranes@asme.org
McMAT June 29-July 1, 2015 Seattle, WA frederickj@asme.org
Interpack/ICNMM Conference July 6-9, 2015 San Francisco, CA powersr@asme.org
PVP July 19-23, 2015 Boston, MA hartje@asme.org
IDETC/CIE August 2-5, 2015 Boston, MA frederickj@asme.orgĀ 
ADMIF August 2-5, 2015 Boston, MA powersr@asme.org
SMASIS September 20-23, 2015 Colorado Springs, CO frederickj@asme.org
Fall Internal Combustion Engine Conference November 8-11, 2015 Houston, TX frederickj@asme.org
IMECE November 13-19, 2015 Houston, TX williamsk@asme.org

** Please visit for Canadian Visa requirements