Letter of Invitation Request

Obtaining a Visa

If it is necessary for you to obtain a visa to attend any ASME U.S. - based conference, you can find relevant information about the application process on the following websites:

http://travel.state.gov/visa/temp/types/types_2664.html and http://travel.state.gov/content/visas/english.html

Apply for your Visa well in advance of your travel! Important steps to remember:

  • Review your visa status, and find out if you need a U.S. visa or a renewal.
  • Review the visa wait times information for interview appointments and visa processing at each embassy and consular section worldwide available on the U.S. Department of State website at Visa Wait Times. Visit the embassy or consular section website where you will apply for your visa to find out how to schedule an interview appointment, pay fees and any other instructions.
  • Plan on an interview at the embassy or consulate, which is required for most visa applicants. As part of the visa interview, quick inkless fingerprint scans should be expected. Some visa applications require additional administrative processing, which requires some additional time. Applicants are advised when they apply.

The Letter of Invitation Request Form

If you require a letter of invitation from ASME, please submit a request for a letter of invitation (PDF).

At least one of the following criteria must be met by the requesting party in order to honor the request for a letter of invitation:

  • Be an author of an accepted abstract and/or paper.
  • Have paid the registration fee for this conference.

PLEASE NOTE: The VISA Letter Request Form should be scanned and sent to the respective ASME Staff Contact listed on the Conference Listed table below prior to the respective Conference Registration going "live." Once Conference Registration is live, if you are from a country which requires a VISA Invitation Letter, you will receive the letter once you register.

CONFERENCE

DATE

LOCATION

VISA LETTER CONTACT

PVP July 19-23, 2015 Boston, MA hartje@asme.org
IDETC/CIE/AM3D August 2-5, 2015 Boston, MA frederickj@asme.org 
ADMIF August 2-5, 2015 Boston, MA frederickj@asme.org
SMASIS September 20-23, 2015 Colorado Springs, CO frederickj@asme.org
FPMC October 12-14, 2015 Chicago, IL frederickj@asme.org
DSCC October 28-30, 2015 Columbus, OH powersr@asme.org
Fall Internal Combustion Engine Conference November 8-11, 2015 Houston, TX frederickj@asme.org
IMECE November 13-19, 2015 Houston, TX imece@asme.org
MNHMT January 3 – 6, 2016 Singapore Lej2@asme.org
NEMB February 21 – 24, 2016 Houston, TX Lej2@asme.org
Hydraulic Fracturing March 7-10, 2016 Houston, TX hartj@asme.org
Turbo Expo June 13-17, 2016 Seoul, South Korea** igtiprogram@asme.org
Power and Energy Conference June 26-30, 2016 Charlotte, NC cranes@asme.org
ICONE 24 June 26-30, 2016 Charlotte, NC cranes@asme.org
HTD/FED/ICNMM July 10 – 14. 2016 Washington, DC Lej2@asme.org
IMECE November 11 – 17, 2016 Phoenix, AZ imece@asme.org