Letter of Invitation Request

Obtaining a Visa

If it is necessary for you to obtain a visa to attend any ASME U.S. - based conference, you can find relevant information about the application process on the following websites:

http://tinyurl.com/h9bmtgt and http://tinyurl.com/pxtzrs6

Apply for your Visa well in advance of your travel! Important steps to remember:

  • Review your visa status, and find out if you need a U.S. visa or a renewal.
  • Review the visa wait times information for interview appointments and visa processing at each embassy and consular section worldwide available on the U.S. Department of State website. Visit the embassy or consular section website where you will apply for your visa to find out how to schedule an interview appointment, pay fees and any other instructions.
  • Plan on an interview at the embassy or consulate, which is required for most visa applicants. As part of the visa interview, quick inkless fingerprint scans should be expected. Some visa applications require additional administrative processing, which requires some additional time. Applicants are advised when they apply.

The Letter of Invitation Request Form

If you require a letter of invitation from ASME, please submit a request for a letter of invitation (PDF).

At least one of the following criteria must be met by the requesting party in order to honor the request for a letter of invitation:

  • Be an author of an accepted abstract and/or paper.
  • Have paid the registration fee for this conference.

PLEASE NOTE: The VISA Letter Request Form should be scanned and sent to the respective ASME Staff Contact listed on the Conference Listed table below prior to the respective Conference Registration going "live." Once Conference Registration is live, if you are from a country which requires a VISA Invitation Letter, you will receive the letter once you register.

CONFERENCE

DATE

LOCATION

VISA LETTER CONTACT

Group Leadership Development Conference

March 2-4, 2018

Renaissance Orlando at SeaWorld Orlando, FL

williamsk@asme.org

MEED

March 13-18, 2018

Hotel Karlan San Diego San Diego, CA

FariasJ@asme.org

E-Fest West

March 23-25, 2018

Fairplex, CA

FariasJ@asme.org

E-Fest East

April 13-15, 2018

Penn State University University Park, PA

FariasJ@asme.org

Joint Rail Conference

April 16-18, 2018

Omni William Penn, Pittsburgh, PA

FrederickJ@asme.org

V&V Symposium

May 16-18, 2018

Hyatt Regency Minneapolis Minneapolis, MN

williamsk@asme.org

Annual Meeting

June 2-6, 2018

JW Marriott Vancouver, BC

williamsk@asme.org

Turbo Expo

June 11-15, 2018

Norges Varemesse – Norway Convention & Exhibition Centre

igtiprogram@asme.org

OMAE

June 17-22, 2018

Madrid Marriott Auditorium Hotel & Conference Center, Spain

rojasd@asme.org

Power & Energy Conference

June 24-28, 2018

Disney Contemporary Hotel, Lake Buena Vista, FL

PowersR@asme.org

FED

July 8-12, 2018

Le Centre Sheraton Montreal, Quebec

HartJE@asme.org

PVP

July 15-20, 2018

Hilton Prague Czech Republic

hartje@asme.org

NEMB

August 21-28, 2018

Omni Los Angeles Hotel at California Plaza Los Angeles, CA

FrederickJ@asme.org

IDETC/CIE

August 26-29, 2018


Quebec City Convention Center
Quebec City, Canada

PowersR@asme.org

InterPACK

August 28-30, 2018

Hilton San Francisco San Francisco, CA

FrederickJ@asme.org

ISPS

August 29-30, 2018

Hilton San Francisco San Francisco, CA

FrederickJ@asme.org

SMASIS

Sept 10-12, 2018

Grand Hyatt San Antonio, TX

FrederickJ@asme.org

International Pipeline Conference

September 24-28, 2018

Hyatt Regency/Telus Center, Calgary, AB

PowersR@asme.org

DSCC

September 30 – October 3, 2018

Hyatt Regency Atlanta, GA

PowersR@asme.org

International Combustion Engine Conference

November 4-7, 2018

Hilton San Diego Resort and Spa San Diego, CA

PowersR@asme.org

IMECE

November 9-15, 2018

David L. Lawrence Convention Center Pittsburgh, PA

imece@asme.org