Letter of Invitation Request

Obtaining a Visa

If it is necessary for you to obtain a visa to attend any ASME U.S. - based conference, you can find relevant information about the application process on the following websites:

http://tinyurl.com/h9bmtgt and http://tinyurl.com/pxtzrs6

Apply for your Visa well in advance of your travel! Important steps to remember:

  • Review your visa status, and find out if you need a U.S. visa or a renewal.
  • Review the visa wait times information for interview appointments and visa processing at each embassy and consular section worldwide available on the U.S. Department of State website. Visit the embassy or consular section website where you will apply for your visa to find out how to schedule an interview appointment, pay fees and any other instructions.
  • Plan on an interview at the embassy or consulate, which is required for most visa applicants. As part of the visa interview, quick inkless fingerprint scans should be expected. Some visa applications require additional administrative processing, which requires some additional time. Applicants are advised when they apply.

The Letter of Invitation Request Form

If you require a letter of invitation from ASME, please submit a request for a letter of invitation (PDF).

At least one of the following criteria must be met by the requesting party in order to honor the request for a letter of invitation:

  • Be an author of an accepted abstract and/or paper.
  • Have paid the registration fee for this conference.

PLEASE NOTE: The VISA Letter Request Form should be scanned and sent to the respective ASME Staff Contact listed on the Conference Listed table below prior to the respective Conference Registration going "live." Once Conference Registration is live, if you are from a country which requires a VISA Invitation Letter, you will receive the letter once you register.

Untitled Document

CONFERENCE

DATE

LOCATION

VISA LETTER CONTACT

NEMB

February 21 – 24, 2016

Houston, TX

LeJ2@asme.org

Hydraulic Fracturing

March 7-10, 2016

Houston, TX

hartje@asme.org

MEED Education Summit

March 16-18, 2016

Tampa, FL

williamsk@asme.org

Joint Rail Conference

April 12-15, 2016

Columbia, SC

frederickj@asme.org

V&V Symposium

May 18-20, 2016

Las Vegas, NV

gaerlant@asme.org

Turbo Expo

June 13-17, 2016

Seoul, South Korea**

igtiprogram@asme.org

OMAE

June 19-24, 2016

Busan, South Korea

KiezerJ@asme.org

ISPS/IOT/InterPACK

June 20-22, 2016

Santa Clara, CA

powersr@asme.org

Power and Energy Conference; ICONE 24

June 26-30, 2016

Charlotte, NC

frederickj@asme.org

HTD/FED/ICNMM

July 10-14, 2016

Washington, DC

Lej2@asme.org

PVP

July 17-21, 2016

Vancouver, BC

hartje@asme.org

AM3D / IDETC / CIE

August 21-24, 2016

Charlotte, NC

frederickj@asme.org

COMS

August 28-31, 2016

Houston, TX

Lej2@asme.org

SMASIS

September 28-30, 2016

Stowe, VT

frederickj@asme.org

ICEF

October 9-12, 2016

Greenville, SC

cranes@asme.org

DSCC

October 12-14, 2016

St. Louis, MO

powersr@asme.org

IMECE

November 11 – 17, 2016

Phoenix, AZ

imece@asme.org

**Please visit http://tinyurl.com/762e2mt  for Seoul, South Korea Visa requirements