Letter of Invitation Request

Obtaining a Visa

If it is necessary for you to obtain a visa to attend any ASME U.S. - based conference, you can find relevant information about the application process on the U.S. Visas Department of State website.

Apply for your Visa well in advance of your travel! Important steps to remember:

  • Review your visa status, and find out if you need a U.S. visa or a renewal.
  • Review the visa wait times information for interview appointments and visa processing at each embassy and consular section worldwide available on the U.S. Department of State website. Visit the embassy or consular section website where you will apply for your visa to find out how to schedule an interview appointment, pay fees and any other instructions.
  • Plan on an interview at the embassy or consulate, which is required for most visa applicants. As part of the visa interview, quick inkless fingerprint scans should be expected. Some visa applications require additional administrative processing, which requires some additional time. Applicants are advised when they apply.

The Letter of Invitation Request Form

If you require a letter of invitation from ASME, please submit a request for a letter of invitation (PDF).

At least one of the following criteria must be met by the requesting party in order to honor the request for a letter of invitation:

  • Be an author of an accepted abstract and/or paper.
  • Have paid the registration fee for this conference.

PLEASE NOTE: The VISA Letter Request Form should be scanned and sent to the respective ASME Staff Contact listed on the Conference Listed table below prior to the respective Conference Registration going "live." Once Conference Registration is live, if you are from a country which requires a VISA Invitation Letter, you will receive the letter once you register.

CONFERENCE

DATE

LOCATION

VISA LETTER CONTACT

Joint Rail Conference April 9-12, 2019 Snowbird Ski & Summer Resort, Snowbird, UT COCAH@asme.org
OMAE June 9-13, 2019 Glasgow, Scotland HARTJE@asme.org
TURBO EXPO June 17-21, 2019 Phoenix Convetion Center, Phoenix, AZ HERRERAL@asme.org
ICNNM June 23-26, 2019 St. John's Convention Center, St. John, Canada COCAH@asme.org
MNHMT July 8-July 10, 2019 Dalian, China COCAH@asme.org
PVP July 14-19, 2019 Hyatt Regency San Antonio Riverwalk, San Antonio, TX HARTJE@asme.org
Heat Transfer Energy & Sustainability July 15-17, 2019 The Hyatt Bellevue, Bellevue, WA COCAH@asme.org
Power Conference July 15-18, 2019 Snowbird Ski & Summer Resort, Snowbird, UT COCAH@asme.org
Fluids Engineering Summer Conference  (AJKFluids) July 28-August 1, 2019 Hyatt Regency Downtown, San Francisco, CA COCAH@asme.org
IDETC/CIE August 18-21, 2019 Hilton Anaheim, Anaheim, CA COCAH@asme.org
SMASIS September 9-11, 2019 Omni Louisville, Louisville, KY COCAH@asme.org
Fluids Power & Motion Control October 6-9, 2019 Lido Beach Resort, Sarasota, FL COCAH@asme.org
DSCC October 9-11, 2019 Grand Summit, Park City, UT COCAH@asme.org
InterPack/ISPS October 9-11, 2019 Hilton Anaheim, Anaheim, CA COCAH@asme.org
Internal Combustion Fall Conference October 20-23, 2019 Marriott Chicago Ohare, Chicago, IL COCAH@asme.org
IMECE November 8-14, 2019 Salt Lake City Convention Center, Salt Lake City, UT imece@asme.org