OMAE®

37th International Conference on Ocean,
Offshore & Arctic Engineering

Madrid Marriott Auditorium Hotel & Conference Center, Spain

Conference
June 17-22, 2018

Register

 

We are pleased to invite participants from around the world to register for the 37th International Conference on Ocean, Offshore and Arctic Engineering (OMAE 2018). Online registration will allow you the opportunity to make changes and additions to your registration as necessary until Monday, June 11, 2018.

REGISTRATION

Register Now

AUTHOR / PRESENTER REQUIREMENT

You are entitled to present up to two papers on which you are listed as an author. Only an author of a paper is permitted to present that paper. Please be advised the Conference Secretariat will:

  • Check to ensure all papers have an author registered to present.
  • Check to ensure that an author is not presenting more than two papers.
  • Review all papers to ensure that a registered author has been identified as presenting that paper. Notification will be sent to the presenting author of a paper if one of the paper authors is not registered and identified as presenting that paper.

AUTHOR / PRESENTER ATTENDANCE POLICY

According to ASME's presenter attendance policy, if a paper is not presented at the Conference, the paper will not be published in the official archival Proceedings, which are registered with the Library of Congress and abstracted and indexed. It will also not be published in the ASME Digital Collection and may not be cited as a published paper.

In addition, each paper must have at least one author registered for the conference.

REGISTRATION FEE CATEGORIES

Member and Presenting Author Rate is applicable to a member of ASME or any of the OMAE Conference co-sponsoring organizations. For a listing of society names please visit the ASME website.

Non-Member Rate includesa one year complimentary ASME membership. ASME will contact you after the Conference to provide further details.

Student Rate Requirements and Qualifications: A minimum of one author must be registered at the full Conference rate unless all authors are students; then the student rate applies. In the case where at least one author is not a student, and only the student is attending and presenting, the student must register at the full Conference rate.

Proof of student status is required to confirm the student rate. Proof consists of a copy of the student's identification card or a letter from the institution's registrar verifying student status. Please send documentation to the Registration Manager at Sea to Sky Meeting Management Inc. via the contact information listed at the bottom of the page. If proof of student status is not received within two weeks of registering, the Student Rate will be invalid and the Non-Member rate will apply.

One-Day Rate is applicable to members and non-members attending the Conference for one day, with the date of attendance specified during the registration process. If the paper presentation schedule has not been published, the day of attendance may be left blank until the schedule is published, to allow authors to register for the day they are presenting.

REGISTRATION FEES

Registration Fees are quoted and due in Euros (EUR) and include Spanish VAT (21%). Current currency conversion rates.

The Registration Fees are as follows:

  Before
March 26, 2018
As of
March 27, 2018
Member €1,050 €1,300
Non-Member €1,300 €1,525
Student €600 €700
One Day €800 €900
Accompanying Person €300 €400
Short Courses Fees
1 Day Short Courses & Workshops TBC
2 Day Short Courses and Worshops TBC

*You must register with the same email linked to your ASME account/Toolbox Login in order to obtain the member price. Failure to do so will result in a price difference that does not meet your Member Status Level.

The invoice for your participation shall be issued by VMC, 1 Rond-point de l’Europe, 92250 La Garenne-Colombes / France; French VAT number: FR75523098614; Spanish tax Number: N0016953B.

Registration Fees Include

  • Member, Non-Member & Student
    • Scientific Sessions
    • Welcome Reception
    • Conference Banquet
    • Four Lunches (Monday, Tuesday, Wendesday and Thursday)
    • Refreshment Breaks
  • One Day
    • Scientific Sessions on Day of Attendance
    • Lunch on Day of Attendance
    • Refreshment Breaks on Day of Attendance
  • Accompanying Person (For further information on tour visit the Social Event Page)
    • Welcome Reception
    • Half-day Sightseeing Tour
    • Conference Banquet
  • Short Courses & Workshops
    Descriptions on the Short Courses & Workshops page will be provided soon. Separate registration fee will apply.

REGISTRATION DEADLINES

The registration fee category is determined by when the payment is received. Regular registration fees will be charged onsite for any unpaid pre-registrations. The deadline for pre-Conference registration is Monday, June 11, 2018. Registrations will also be accepted onsite. The registration deadlines are as follows:

Early Bird Fee March 26, 2018 (by 23:59 PST
Author Registration Deadline March 26, 2018 (by 23:59 PST)
Regular Fee March 27, 2018
Online Registration Closes June 11, 2018
Onsite Registration Opens June 17, 2018

Payment, Confirmation and Receipt

All payments are due in Euros (EUR). Registration fees are determined by when payment is received. Registrants who pay their registration fee after Monday, March 26, 2018 will be charged the regular registration fees.

A confirmation email will be sent shortly after you register. If you submitted payment by credit card, a receipt will be included. If you wish to pay by cheque or wire transfer, an invoice will be sent to you via email once you have completed your online registration.

Methods of Payment

Wire Transfer (applicable prior to the Conference)

All wire transfers are payable to “Sea to Sky Meeting Management Ltd.”, are due in EUR and must be received by Monday, May 28, 2018, otherwise payment via another method will be required. On the wire transfer, please note “OMAE 2018” and the name of the registrant(s) as a reference. Wire transfer information will be included on the invoice sent upon completion of your registration to the email address provided.

Credit Card – American Express, Visa and Master Card

If paying by credit card, “Sea to Sky Meeting Management Ltd.” will appear as the vendor on your credit card statement.

CANCELLATION, REFUND AND SUBSTITUTION POLICY

All cancellations received in writing on or before Monday March 26, 2018 will receive a full refund, less an administration fee of EUR 130 for the Conference and a fee of EUR 35 for social functions, tours and the accompanying persons program. No refunds will be provided for cancellations received after Monday, March 26, 2018.

As of Tuesday, March 27, 2018 no refunds will be provided, however substitutions for the Conference may be made up until Monday, June 11, 2018.

All refunds processed via wire transfers will be charged a processing fee of €35.

All cancellations or substitutions must be submitted in writing by email to omae@seatoskymeetings.com.

Short Courses Cancellation & Refund Policy

Cancellations made through June 4, 2018 will receive a refund, less the administration fee of €40. Refunds are not available after June 4, 2018. Substitutions for individuals enrolled may be made onsite.

ASME reserves the right to cancel a Short Course if enrolment is insufficient to ensure maximum effectiveness. This decision is made approximately two weeks before the course begins and registrants will receive a full refund or be given the opportunity to transfer to another course. Please keep this cancellation policy in mind when making airline reservations, as ASME cannot be responsible for fees charged for cancelling or changing your airline ticket. Course students are responsible for handling all travel arrangements and the costs associated with their travel.

Individuals take part in the OMAE 2018 Conference at their own risk and are responsible for their own health and travel insurance arrangements.

FAQ on Spanish VAT Refund

  1. Why am I paying a VAT on the Meeting Registration Fee?
    You are paying a Value Added Tax (VAT) on the registration fee because it is required by the laws and regulations of the EU and its member states. They establish that VAT must be paid on the registration fees in the country where the meeting is held.

  2. Can the VAT be recovered?
    Business companies from the European Union and non-European business companies with reciprocity agreement (Switzerland, Norway, Canada, Japan, Israel, and Monaco) can claim back the Spanish VAT.

    However, a reciprocity agreement is not mandatory for the services related to the access, accommodation, restaurant and transport, which are linked to the attendance of fairs, congresses and expositions of commercial or professional purposes, which take place in the Spanish VAT territory. Thus, Businesses from every country can recover Spanish VAT on this kind of services. Please note that taxable persons established outside the European Community are required to designate a tax representative liable for VAT, established in Spain.

    To recover the VAT you must provide the details of your company - name, address, VAT number or Tax ID - for all expenses invoices and submit all original documentation to your company for its direct processing or through the Tax representative.

  3. What process should companies follow to recover the VAT?
    1. EU Companies
      EU companies must contact the Tax Administration of their own country for instructions regarding the conditions and process to follow for reclaiming the Spanish VAT. There are also minimum VAT amounts that must be met.

      For the refund applications for one to three quarters by an EU company the minimum amount is EUR 400. If the refund application relates to a refund period of a calendar year or the remainder of a calendar year, the amount of VAT may not be less than EUR 50.

      The application must be submitted to the Member State of Establishment by 30 September of the calendar year following the refund period

    2. Non-European Companies
      The Non-European companies make their application with Form 361 (Form VAT 361 is only available with a secured access (via a Tax representative)). The tax representative is the one in charge of e-filing the application Form 361.The application must be submitted by 30 September of the calendar year following the refund period.

      There are also minimum VAT amounts that must be met. The total amount of VAT claimed must not be less than €400 if the claim is for a period of at least 3 months but not more than a calendar year and not less than €50 if the claim is for a period less than 3 months, provided this is all that remains of the calendar year.

      The application for VAT refund must be supported by the Certification that the applicant is a taxable person registered for VAT or similar taxes issued by the tax authority from the country of his establishment (For example, in USA it is the form 6166 from IRS).

OTHER REGISTRATION INFORMATION

Wheelchair Access and Special Assistance

If you require special assistance please indicate your requirements during the registration process.

Dietary Requirements

Please identify your dietary requirements during the registration process so that we can make arrangements in advance.

Travel Visas

Travel Visa Requirements to enter Spain.

Insurance and Liability

Participants take part in OMAE 2018 at their own risk and need to make their own health and travel insurance arrangements.

Language

The official language of the Conference is English.

CONTACT

Carleigh Soo, Registration Coordinator

37th International Conference on Ocean, Offshore and Arctic Engineering
c/o Sea to Sky Meeting Management Inc
Suite 206, 201 Bewicke Avenue
North Vancouver, BC, Canada V7M 3M7

Phone: +1 778-338-4142
Fax: +1 604-984-6434

Email: omae@seatoskymeetings.com
Skype: seatoskycarleigh
Web: www.seatoskymeetings.com