Student Professional Development Conferences

ABOUT STUDENT PROFESSIONAL DEVELOPMENT CONFERENCES

The ASME Student Professional Development Conferences (SPDC's) introduce students to ASME, and provide a forum to train future ASME officers and leaders. In addition, the SPDC's are a valuable resource for enabling technology transfer among students, and are the setting for various ASME student competitions.

The information below pertains to the competitions that are held at SPDC's, and will be helpful to those who host a conference. For additional information on SPDC's, please visit the Student Professional Development Conference website

SPDC ORGANIZATION - RESOURCES

• SPDC Futures Update *** New for 2011**
• SPDC Online Host Guide website 
• Sample Organizational Guide: First Asia Pacific SPDC, April 2008
• Planning Student Professional Development Conferences: An Overview for SPDC Hosts
  in Districts G, H, I and J

RESOURCES FOR SEEKING CONFERENCE SPONSORS

• Sponsorship Proposal and Benefits
• Soliciting Corporate Sponsorships for ASME Conferences
• Sample Letter of Invitation and Follow-up for Judges
• Sample Information for Potential Sponsors
• Thank you for Becoming an SPDC Sponsor - Sample letter

BUDGETING FILES

• International Conference Budget Guide
• Funding and Prizes for SPDCs (PowerPoint)
• SLS/SPDC Host School Reimbursement Form

HOST CHECK LIST

This file is a convenient way to keep track of the things that have to be done right before the conference.  

• Host Check List

REGISTRATION FILES

You may use these templates, editing them with information on your SPDC, or create similar files to organize your registration information.

For conferences that include both competitions and student section leadership training, please keep track of which students are authorized to attend the conference and why (i.e. if they are there for as a student section officer, or as a contestant in either the Old Guard or Student Design Competitions).  In this case, use the registration template for combined conferences below.

NOTE: In any case, please send your final registration list, including the names, e-mail addresses, and school name, to Marian Heller, hellerm@asme.org.   For students participating in any of the competitions, and student section officers, please also include their ASME member number.

• Badge Template (ASME sends badge holders and blank badge card stock)
• Date Base Master (information to merge to create the badges and the SPDC summary sheet)
• Registration Log Template (a spreadsheet containing linked workbooks for individual and group registration to be combined into a summary page)
• Registration template for a conference that includes both an SPDC and an SLS

You can edit for your SPDC, print and have available at registration the following files to make on-site registration move more quickly:

• ASME On-Site Registration Summary Report (for keeping track of those who registered on-site)
• ASME No-Show List
• ASME On-Site Registration Form (for those attendees who need to register on-site)
• Instructions for On-Line Registration  (Old Guard and Student Design Competitions Only)"ASME has an online registration site for the Old Guard and Student Design Competitions. If you choose to use the online competition registration site, then edit these instructions as needed and post on your web site for students to use.  Make sure students also register for the SPDC - this is done separately.  Let Marian Heller know if you are going to use the online registration form, so she can download and send you the information."

CONTEST FILES

Old Guard Oral Competition

• Oral Competition Blank Score Sheet, Page 1 (fill in the name, school, presentation title, and presentation order for each competitor.)
• Oral Competition Feedback Sheet, Page 2 of Score Sheet  (fill in the name, school and presentation title for each cotestant. This is to be given to the competitor after the awards ceremony)
• Oral Competition Judges’ Recap Sheet (pre-print this with competitor information and give to the lead judge, for summarizing the results)
• Oral Competition Door Signs

Old Guard Technical Poster Competition

• Poster Blank Score Sheet Page 1 (fill in the name, school and presentation title for each competitor.)
• Poster Blank Score Sheet Page 2 (fill in the name, school and presentation title for each competitor.  This is to be given to the competitors after the awards ceremony)
• Poster Judges’ Recap Sheet (pre-print this with competitor information and give to the lead judge, for summarizing the results)
• Poster Competition Door Signs

Old Guard Technical Web Page Contest

• Web Page Blank Score Sheet Page 1 (fill in the name, school and presentation title for each contestants.)
• Web Page Blank Score Sheet Page 2 (fill in the name, school and presentation title for each contestant. This is to be given to the contestants after the awards ceremony)
• Web Page Judges’ Recap Sheet (pre-print this with contestant information and give to the lead judge, for summarizing the results)
• Web Page Contest Door Signs

Student Design Competition

• Recommended Host Guidelines for H2Go: The Untapped Energy Source? 
• SDC Check-in Sheet SDC Score Sheet
• SDC Door Sign

Design Review Competition

• Description
• Scoring Sheet

Rapid Design Challenge

• Description

CERTIFICATE AND AWARDS PRESENTATION TEMPLATES

Awards Ceremony Presentation Template

Participation Certificate (fill in for all participants and print prior to conference; ASME supplies certificate paper) 

• Blank Certificate of Participation - Oral Competition
• Blank Certificate of Participation - Poster Competition
• Blank Certificate of Participation – Web Page Competition
• Blank Certificate of Participation- Student Design Competition - H2Go
• Blank Certificate of Participation - Design Review Competition
• Blank Certificate of Participation - Rapid Design Challenge

Old Guard Oral Certificate (fill in and print at the conference; ASME supplies certificate paper)

• First Place – School  (for the student section records)
• First Place – Student
• Second Place
• Third Place
• Fourth Place
• Fifth Place
• Best Technical

Old Guard Technical Poster Certificate (fill in and print at the conference; ASME supplies certificate paper)

• First Place – School  (for the student section records)
• First Place – Student
• Second Place
• Third Place

Old Guard Technical Web Page Certificate (fill in and print at the conference; ASME supplies certificate paper)

• First Place – School  (for the student section records)
• First Place – Student
• Second Place
• Third Place

Student Design Competition

• First Place
• Second Place
• Third Place

NOTE: Certificates are given to members of the wining Student Design Contest team along with one plaque for the team.  The plaque will be mailed by ASME to the conference host. Hosts need to edit and print certificates for winning team members, using the SPDC Template above.

POST CONFERENCE REPORTING and PRIZE DISTRIBUTION:  WINNERS SUMMARY REPORT FORM

Cash prizes are provided for the Old Guard Competitions , Student Design Competition, and Design Expos for one District SPDC Final in Districts G-J.  Prize money is not available for qualifying events.  Cash prize funds are separate from student travel reimbursements, and are awarded to winners after the conference.  So that the prizes can be distributed, the needs to submit the Winner Summary Report Form to Marian Heller, HellerM@asme.org.

Winner Summary Reort Form

COMPETITION WEB LINKS

• Old Guard Oral Contest Rules
• Old Guard Technical Web Page Contest Information and Guidelines
• Old Guard Technical Poster Contest Information and Guidelines 
• Student Design Contest General Rules
• Student Design Contest Questions and Answers
• Student Design Expo