Rules and Procedures Applicable to ASME Districts G, H, I, and J
Engineers, like all professionals, must possess a well-developed ability to communicate. This poster competition, held at the local District Student Professional Development Conferences (SPDC), is designed to emphasize the ability to deliver a visual presentation. Subject matter is to be related to some area in the field of mechanical engineering.
Administration
The Old Guard Technical Poster Competition was developed and has been revised by the Student Sections Committee. The Old Guard Committee sponsors the competition and must approve all revisions.
Contestants
There may be any number of posters from any one educational institution. To be eligible to participate, a competitor must be a Student Member of ASME who satisfies the criteria established for the Old Guard Oral Presentation Competition. Students entering the Old Guard Technical Poster Competition may not enter the Old Guard Oral Competition. There is no restriction on entering the Old Guard Technical Webpage Competition.
Competition Entry
Students who wish to participate must complete the appropriate entry form and submit it to the host school of the conference their student section plans to attend.
Poster Presentation
Failure to abide by the following rules will disqualify the poster.
- Posters may be submitted electronically, at the discretion of the conference host. If the host Student Section chooses to extend this option to participants, they must be willing to print the posters and have them displayed in physical form in time for the conference. Submissions must be received at least two weeks prior to the conference date, to allow sufficient time for printing.
- Participants may submit posters in languages other than English, at the host’s discretion, so long as all judges can comprehend the language(s) in question. The host will list acceptable languages on the conference website, once the judges have been confirmed.
- Each poster may be no larger than 48 inches (122 cm) by 36 inches (91.4 cm) unfolded.
- There may be no mechanical or electrical devices attached to the poster.
- There may be no materials placed in front of, above, below, or to the side of the poster.
- All material must be accessible without having to lift or turn a page.
- Each entry may have only one author printed on the poster. However, ethical policies require credit (acknowledgements) to be given on the poster for any assistance by other students or advisors.
- The name and affiliation of the author must be in a prominent place.
Guidelines for Hosts Opting For Electronic Submission
Posters can be displayed in a number of ways. The following methods are recommended:
- Construct posters with dowel sticks at the top and bottom for weight and stability, to allow for hanging from walls.
- Pin or tape laminated posters to walls, room dividers or foam core panels, and/or mount onto easels.
- Mount Posters onto wooden frames and hang from walls or ceiling, or mount onto easels.
Judging
- The poster should be prepared so that it is easily understood in the absence of the author.
- Neither the author nor any other individuals may be present during the judging.
- Judging criteria are based solely on the content of the front of the poster.
- Each local competition is to be judged by at least three engineers, preferably ASME members.
- The conference Host Section is responsible for selecting the judges.
Scoring Criteria
A Scoring Sheet for Technical Poster Competition is shown in Appendix A.
Prizes
The ASME Old Guard Committee will provide a first place prize of $200 for each SPCD competition.
The Old Guard pays for a one time membership upgrade for the First Place winners of the competition, upon request
Adopted by the Old Guard Committee August 11, 2011