ABOUT STUDENT PROFESSIONAL DEVELOPMENT CONFERENCES

The ASME Student Professional Development Conferences (SPDC's) introduce students to ASME, and provide a forum to train future ASME officers and leaders. In addition, the SPDC's are a valuable resource for enabling technology transfer among students, and are the setting for various ASME student competitions.

The information below pertains to the competitions that are held at SPDC's, and will be helpful to those who host a conference. For additional information on SPDC's, please visit the Student Professional Development Conference page.

SPDC ORGANIZATION - RESOURCES

• SPDC Online Host Guide
• Sample Organizational Guide: First Asia Pacific SPDC, April 2008
• Planning Student Professional Development Conferences: An Overview for SPDC Hosts in Districts G, H, I and J

SAMPLE LETTERS FOR JUDGES AND SPONSORS

• Sample Letter of Invitation and Follow-up for Judges
• Sample Information for Potential Sponsors
• Thank you for Becoming an SPDC Sponsor

HOST CLOSING CHECK LIST

This file is a convenient way to keep track of the things that have to be done right before the conference.  

• Host Closing Check List

REGISTRATION FILES

You may use these templates, editing them with information on your SPDC, or create similar files to organize your registration information.

NOTE: In any case, please send your final registration list, including the names, e-mail addresses, and school name, to Marian Heller, hellerm@asme.org.   For students participating in any of the competitions, please also include their ASME member number.

• Badge Template (ASME sends badge holders and blank badge card stock)
• Date Base Master (information to merge to create the badges and the SPDC summary sheet)
• Registration Log Template (a spreadsheet containing linked workbooks for individual and group registration to be combined into a summary page)

You can edit for your SPDC, print and have available at registration the following files to make on-site registration move more quickly:

• ASME On-Site Registration Summary Report  (for keeping track of those who registered on-site)
• ASME No-Show List
• ASME On-Site Registration Form (for those attendees who need to register on-site)

COMPETITION FILES

• Old Guard Oral Competition
  • Oral Competition Blank Score Sheet, Page 1 (fill in the name, school, presentation title, and presentation order for each competitor.)
  • Oral Competition Blank Score Sheet, Page 2 (fill in the name, school and presentation title for each competitor. This is to be given to the competitors after the awards ceremony)
  • Oral Competition Judges’ Recap Sheet (pre-print this with competitor information and give to the lead judge, for summarizing the results)
  • Oral Competition Door Signs
    
    
• Old Guard Technical Poster Competition
  • Poster Blank Score Sheet Page 1 (fill in the name, school and presentation title for each competitor.)
  • Poster Blank Score Sheet Page 2 (fill in the name, school and presentation title for each competitor.  This is to be given to the competitors after the awards ceremony)
  • Poster Judges’ Recap Sheet (pre-print this with competitor information and give to the lead judge, for summarizing the results)
  • Poster Competition Door Signs
    
    
• Old Guard Technical Web Page Competition
  • Web Page Blank Score Sheet Page 1 (fill in the name, school and presentation title for each competitor.)
  • Web Page Blank Score Sheet Page 2 (fill in the name, school and presentation title for each competitor.  This is to be given to the competitors after the awards ceremony)
  • Web Page Judges’ Recap Sheet (pre-print this with competitor information and give to the lead judge, for summarizing the results)
  • Web Page Competition Door Signs
    
    
• Student Design Competition
  • SDC Handout for Teams
  • SDC Handout for Teams with Comments for Judges
  • SDC Recommended Host Guidelines
  • SDC Check-in Sheet
  • SDC Run-Time Check Sheet
  • SDC Score Sheet
  • SDC Door Signs

CERTIFICATE TEMPLATES

• Participation Certificate (fill in for all participants and print prior to conference; ASME supplies certificate paper)
  • Blank Certificate of Participation - Oral Competition
  • Blank Certificate of Participation - Poster Competition
  • Blank Certificate of Participation – Web Page Competition
  • Blank Certificate of Participation – Student Design Competition
    
    
• Old Guard Oral Certificate (fill in and print at the conference; ASME supplies certificate paper)
  • First Place – School (for the student section records)
  • First Place – Student
  • Second Place
  • Third Place
  • Fourth Place
  • Fifth Place
  • Best Technical
    
    
• Old Guard Technical Poster Certificate (fill in and print at the conference; ASME supplies certificate paper)
  • First Place – School (for the student section records)
  • First Place – Student
  • Second Place
  • Third Place
    
    
• Old Guard Technical Web Page Certificate (fill in and print at the conference; ASME supplies certificate paper)
  • First Place – School (for the student section records)
  • First Place – Student
  • Second Place
  • Third Place

NOTE: There are no certificates given out for the Student Design Competition winners – the winning team members receive plaques, which will be mailed by ASME.

The Awards Ceremony Presentation Template is also available on the SPDC Online Host Guide. 

WINNERS REPORT

• Winners Report Template (districts G—J) – fill out and return to Marian Heller by Monday after the conference

COMPETITION WEB LINKS

• Old Guard Oral Competition Rules
• Old Guard Technical Web Page Competition Information and Guidelines
  Old Guard Technical Poster Competition Information and Guidelines 
• Student Design Competition General Rules
• Student Design Competition Questions and Answers