Conference Planning - Host Guidelines

The following is information provided to conference host each year to assist them in conducting a successful conference. Additional information, which is site specific, is provided at a conference planning meeting conducted each fall prior to the spring conference.

Click here to download the complete conference planning guide.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A
Agendas - Examples from Previous Conferences
   (formally Regional Student Conferences, RSC)
2002 RSC
2002 YEF
Sample Spouse Programs
A/V Equipment (A/V Rental Cost Information is included in specific site book developed each year)

B
Budget/Financial Report-Master Form
(Note sample Budget/Financial Report is included in specific site book developed each year; example shows previous RSC example)

C
Charters (Buses, etc.)
Contracts (Signing of) (See Hotel for Specific Contract Info)
Check List - Overall
Committee List (Note: this list is modified each year to fit the specific assignments defined by the Host)
Communications
Conference Web Site (Link to)

E
Early Career Forum
Exhibits/Job Fair
 
F
Finances/Fund Raising
Food Service 
    (Note: Copy of menus is included in specific site book which is developed each year)

G
General Guidelines (Room Logistics)
Graduate Student Technical Conference (GSTC) (Under Development)
Guest Speakers

H
(Hotel information is included in specific site book which is developed each year)

I
Ice Breaker
Impromptu Design Contest Ideas

J
Judges - Selection Criteria

L
Leadership Training at SPDC

O
Old Guard Oral Competition
Old Guard Oral Competition Website
Old Guard Poster Competition
Old Guard Poster Competition Website
Old Guard Webpage Competition
Old Guard Webpage Competition Website

P
Panel Discussion

R
Registration
Reports

S
Student Design Competition
Student Design Competition Website

W
Work Order
Worker's List